Board Meeting Minutes for June 4, 2015

Lancaster County Workforce Investment Board

Minutes

Thursday, June 4, 2015

7:30 a.m.

PA CareerLink of Lancaster County

Liberty Place

Present: Keith Baker, John Biemiller, Thomas Cislo, Barry David, Gary Grube, Gerald Huesken, Linda Kreider, John Paul, Susan Richeson, Jill Welch

Not Present: Thomas Baldrige, Brian Barnhart, James Black, Steven Bright, James Everhart, Stephen Grosh, Eric Horn, Krista Jenkins, Donald Johnson, Rhonda Kurtz, Jean Martin, Robert Rhoads, David Shenk, Todd Shultz, Mike Sturla, Kurt Stillwagon, Robert Thomas

Guests: Gregory Paulson

Staff: Alicia Davidson, Stephen Fries, Cathy Rychalsky, Nancy Sharp

Call to Order and Welcome (Jill Sebest Welch, Chair)

Jill called the meeting to order at 7:35 am with a welcome and introductions.

Items for Action

• Approval of PY 15 Budget (Cathy Rychalsky)

Cathy stated that there was a $650,000 cut in WIA money. The decrease was passed along to the program that it applies to. Going forward we will be looking at what does this translate to in terms of programs etc. Cathy walked through the budget. WIOA has 3 streams....adult, youth, dislocated worker and that took a 22.89% cut. We are looking to monitor expenditure rates for the past few months to see if we might be able to carry anything over. This budget is strictly based on the WIOA allotment; no outside grants or carryovers are included right now. We need to approve something in order to continue to operate by July 1. Jill stated that in the next 2 months we are looking at cost sharing, space consolidation, staffing, programs and alternative sources of funding. Steve is asking vendors for reduced pricing on services also. The WIB is looking to bring to the board, in July, an outline of the Strategic Plan priorities and which programs fit into each and which performance measures they are measured by. Putting a request in for Rapid Response money today or tomorrow, hopeful we will be successful in receiving that $400,000. It would be used for carryover into PY16 because at this point the projections show a $0 carryover to operate the first 3 months of PY16, however, that still will not solve our current budget issues.

PY15 Budget approved unanimously on motion from Executive Committee and second by Tom Cislo.

• Approval of extensions of current contracts (Cathy Rychalsky)

Per Cathy, we aren't in a position to identify line items or contract amounts with the budget cuts, so we are asking to extend the contracts for 2 months through August. The numbers are based on their current average spending patterns per month times two but should they meet those standards it will be more difficult down the line because cuts are coming. Everyone was advised to spend wisely to avoid even deeper cuts in the future. Arbor extension amount is up to $53,500, Rescare is up to $181,325 and IU13 is up to $21,700.

The extension of current Rescare and IU13 contracts for two months was approved unanimously on motion from Finance Committee and second by Gary Grube.

The extension of current Arbor Youth contract for two months was approved unanimously on motion from Youth Council and second by Gary Grube.

• Approval of Youth Council Membership Reappointments

Steve stated that these six members wish to be reappointed for another term. They are all active members of Youth Council.

The Youth Council Membership Reappointments were unanimously approved on motion from Youth Council and second by Linda Kreider.

Order of the Day

• Update on the search for Executive Director (Jill Welch)

Jill stated that everyone should have gotten an email from Bob Rhoads regarding deliberations and rational behind the choice of Dale Hamby as the new Executive Director. Both of the final candidates were very strong candidates, on Tuesday Executive Committee approved the appointment of Dale, he accepted starting June 15.

• Update on the search for Fiscal Manager (Jill Welch)

Jill mentioned that Don headed up the committee to find the new Fiscal Manager. Eleanor Bosserman was selected, comes with loads of experience. July 6 will be her start date.

• WIOA Transition Update (Cathy Rychalsky)

Cathy gave a WIOA update. She, Jill and Steve met with commissioners about the new expectations for them under WIOA. Board members will be getting new appointment letters stating the Workforce Development Board, as opposed to the Investment Board. The State is asking for input and guidance regarding the new regulations. Big stress on collaboration and communication.

• Changes of Bylaws, Strategic Plan and Performance Measures (Cathy Rychalsky)

Cathy stated that we will bring any changes to the July meeting. Nothing extensive but there are fundamental changes. Board make up, councils/committees etc. We will be given notice of changes 10 days prior to the meeting.

• EITC reminder (Steve Fries)

Steve reminded the Board of our availability to accept EITC funding. Spread the word or lend support by helping to promote the WIB and what we do.

Adjournment

Adjourned at 8:15am on motion by Gerald Huesken and second by John Paul, unanimously approved.

NEXT MEETING

July 16, 2015 at 7:30 a.m.

PA CareerLink of Lancaster County, 1016 N. Charlotte St.

Conference Room – Ground Floor