Board Meeting Minutes for July 16, 2015

Lancaster County Workforce Investment Board

Minutes

Thursday, July 16, 2015

7:30 a.m.

PA CareerLink of Lancaster County

Liberty Place

Present: Keith Baker, John Biemiller, James Black, Steven Bright, Gary Grube, Eric Horn, Gerald Huesken, Linda Kreider, Jean Martin, John Paul, Susan Richeson, Todd Shultz, Kurt Stillwagon, Robert Thomas, Jill Welch

Not Present: Thomas Baldrige, Brian Barnhart, Thomas Cislo, Barry David, James Everhart, Stephen Grosh, Krista Jenkins, Donald Johnson, Rhonda Kurtz, Robert Rhoads, Mike Sturla

Guests: Andrew Ibaugh, Reggie Jones, Trish Link, Chet McCullough, Courtney Sauder

Staff: Hoyt Craver, Dale Hamby, Anna Ramos, Cathy Rychalsky, Hope Schmids, Nancy Sharp

Call to Order and Welcome (Jill Welch, Chair) 

Jill called the meeting to order at 7:35 am with a welcome and introduction of the new executive director, Dale Hamby.

Approval of Minutes – May 21 and June 4, 2015 – (Jill Welch, Chair)

Minutes from the meetings of May 21 and June 4, 2015, meetings were approved unanimously on motion by John Biemiller and Robert Thomas.

Items for Action

• Resolution to continue the Youth Council under WIOA (Hope Schmids)

Hope Schmids, on behalf of the Youth Council, sought the board's official recognition for the Youth Council to continue as a standing board committee. Youth Council is no longer a required committee under WIOA, as it had been under WIA; however, WIOA recommends that existing youth councils continue as standing youth committees.

Jill said that Hope has been instrumental in securing grant opportunities for our youth program. She noted that the organization's bylaws with changes such as this and others resulting from WIOA legislation will be presented at the next meeting for approval.

The resolution to continue Youth Council as a standing committee of the Lancaster Workforce Investment Board was approved unanimously on motion from the Executive Committee and second by Steven Bright.

Order of the Day

• Update on the search for Fiscal Manager (Dale Hamby)

Dale reported that Eleanor Bosserman decided to decline the position of fiscal director. She donated her time for the one day she worked. The search committee does not have another candidate to recommend. Dale noted that Kim Sullenberger is with us only until the end of July. In the short term, Cathy Rychalsky and Nancy Sharp will divide duties.

We will relaunch the search for a fiscal director, perhaps looking at a part-time person. Jill noted that this position requires a unique skill set with grant management and is looking for referrals from the board.

• WIOA Transition Update (Cathy Rychalsky)

Cathy said we're getting more guidance from the federal government. The biggest change is in the youth program. Our staff is working diligently on putting together a plan to meet the new requirements. Several staff members are serving on state work groups. As we look at how our current operations meet the requirements, we're finding areas we do very well as well as some areas where we could improve. Cathy expressed appreciation that the state is seeking input from the field. Keith Baker stated that there may be some guidance coming from the state next week.

Items for Discussion

• Fiscal report – May 2015 (Cathy Rychalsky)

Cathy reported that the DOC account is carrying a negative balance. We are working with the Re-entry team and have noticed improvements, including an increase in sign-ins, from which we recognize revenue. Cathy gave credit to Tara Loew, the PA CareerLink of Lancaster's Team Lead for Re-entry Services. The Jobs First Grant showed a negative balance because we have not billed all of the income. We received two Rapid Response allotments, $200,000 and $75,000.

Dale noted that we will receive an additional $92,000 in TANF funds for youth for special summer programming; unfortunately, we can't apply that to the $28,000 cut the program received for the program year.

• Update on Proposed PY15 Budget (Dale Hamby)

The budget that the board approved in June had a gap between revenue and expenses; the staff is looking at adjustments to provide end-of-year carryover to continue operations until the state releases funds for the new fiscal year. Currently the gap is about $75,000. Also the board will need to approve contracts for the two major partners for the remainder of the year; at the special June board meeting, the board approved two-month contract extensions.

Jill credited the staff for its work on balancing the budget with the decrease of funding of $650,000 and addressing it programmatically.

Dale has identified some areas where we might save funds and where the reductions are somewhat reversible if additional funds are received; he sought input from board on these options:

o Delaying funding of funding for individuals (ITAs): This option is easily reversible. However, we recognize that training funds serve as enticement to customers.

o Reduce budget for out-of-school, reducing number served: This program area was already greatly reduced with the funding cut. Also, Hope Schmids pointed out, WIOA requires spending 20 percent of the funding on work-based learning.

o Reduce SACA contract for services: Steven Bright raised a question on SACA's budget situation. Cathy said that WIB funds training, for which SACA is required to provide participants with job-search assistance. They have not met a single performance measure outlined in the contract. One of the issues is not meeting the state requirement of finding jobs paying a minimum of $12.50. Another issue is with case management of people who have been trained. Jill said the board recognizes the importance of partnership with SACA; with a challenge there's always an opportunity. We should look at mobilizing more partners in the discussion. Anna Ramos, project director for ResCare at the Lancaster CareerLink, agreed that the partnership should continue and suggested funding the program other than with WIOA dollars to remove the salary requirement.

o Reduce IU13 services supporting Ready2Work program and others: GED prep, TABE tests, etc.; saving about $20.000. Jill noted that one of the organization's measures of success is the number folks we can graduate through GED program; therefore, we should keep funding related to that area as a priority. Dr. Huesken asked about the number of people and age range of those served; Trish Link, of Lancaster-Lebanon IU13, reported that the program enrolled 200+ adults with 12 hours or more of service and 150 out-of-school youth, one of the highest number served in the state. The programs have met their metrics. They also serve people with diplomas who need remediation to enter other training programming funded through the CareerLink. Hope pointed out that Ready2Work is integral many of our other programs.

Dale thanked everyone for their input and noted that he will present recommendations to the next Finance Committee.

Staff Reports

• Site Administrator (Hoyt Craver)

The new computer server was installed after July 1. He expects the transition process to be completed this Friday.

The budget cuts for the current program year have resulted in eight terminations, which included layoffs and voluntary leave. The Title 1 service provider, ResCare, is reorganizing its remaining staff to better manage the work load. With WIOA's increased emphasis on business services, the team is looking across departments to meet that requirement. As we get more guidance from state, Hoyt noted we will need to change how we do business in the Resource Center.

The Day Report Center pilot program began on July 6, with eight people released directly from prison to CareerLink. The cost benefits alone make sense; it costs approximately $75 per day to incarcerate individuals, compared to $35 per day to provide services at CareerLink. Two groups have been funded under the pilot by Lancaster County Community Foundation. Hoyt recognized Tara Loew and her staff as well as Melanie Snyder of RMO and Mark Wilson, Director of Adult Probation and Parole Services in Lancaster County, for their persistence in overcoming challenges. Dale noted that as he meets people in the workforce community, both locally and statewide, he's heard the good reputation of our Re-entry program.

• Day Report Center (Tara Loew)

Tara started by describing the Day Report Center as an alternative to incarceration that addresses more than just employment needs; it addresses other factors that might contribute to recidivism: homelessness, poor money management, lack of access to resources, drug and alcohol abuse. In the second week of the pilot project, Tara has seen the attitude, motivation and confidence level of the participants improve dramatically. A successful discharge is completing the R2W process and at least one occupational-skills training and landing a job that allows the person to make living wage. For this group, if they don't successfully complete the program, they will go back to prison.

• Youth Coordinator (Hope Schmids)

Hope was expecting to receive the NOO for the summer TANF Youth funds soon. She has received proposals from Thaddeus Stevens to serve 80 youth and Exit Lancaster to serve 30 youth; she has also identified scholarship opportunities at other camps.

We have also received a Business-Education partnership grant for $100,000 to provide access to our Ready2Work program for non-college bound seniors to give them an additional credential; she expects to serve several hundred youth in this program.

The Summer Camps have been successful. This year we were able to fund camp in Columbia School District. The Common Wheel in Lancaster ran an earn-a-bike camp for the first time.

Under WIOA, we need to provide work-based learning opportunities for you, so Hope asked for board and community partners to consider interviewing youth and providing placement.

• Contract and Compliance Officer (Cathy Rychalsky)

The last two quarterly reports from the state show that we have been making our metrics. Cathy has been monitoring programs, including EDSI/EARN, IU13, and SACA.

• Executive Director (Dale Hamby)

Dale was not optimistic that the State Budget will be passed any time soon. One issue is our inability to draw down federal funds without a state budget. He asked for board members to reach out to legislators. He noted we will need to make decisions on cash flow in early to mid August. The WIB has a line of credit with Susquehanna.

Manufacturing Week: due to budget uncertainties, will be observing Manufacturing Day instead of a week of events.

The WIB's annual Workforce Summit is scheduled for December 17.

Adjournment

Adjourned at 8:35 am on motion by Eric Horn and second by Robert Thomas.

NEXT MEETING

Thursday, Sept. 17, 2015 at 7:30 a.m.

PA CareerLink of Lancaster County, 1016 N. Charlotte St.

Conference Room (#18) – Ground Floor