Board Meeting Minutes for Sept. 17, 2015

Board of Directors Meeting

Thursday, September 17, 2015 - 7:30 a.m.

PA CareerLink® of Lancaster County - Liberty Place, Lancaster, PA

Minutes

Present: Keith Baker, Brian Barnhart, John Biemiller, Thomas Cislo, Stephen Grosh, Gary Grube, Gerald Huesken, Krista Jenkins, Linda Kreider, Jean Martin, Robert Rhoads, Susan Richeson, Todd Shultz, Kurt Stillwagon, Jill Welch; Gregory Paulson for Rep. Mike Sturla

Not Present: Thomas Baldrige, James Black, Steven Bright, Barry David, James Everhart, Eric Horn, Donald Johnson, Rhonda Kurtz, John Paul, Mike Sturla, Robert Thomas

Guests: Andrew Ibaugh, Trish Link, Tara Loew,

Staff: Hoyt Craver, Dale Hamby, Anna Ramos, Cathy Rychalsky, Hope Schmids, Nancy Sharp

Call to Order and Welcome (Jill Welch, Chair)

Jill called the meeting to order at 7:35 am

Approval of Minutes – July 16, 2015 – (Jill Welch, Chair)

Minutes from the meeting of July 16, 2015, were approved unanimously on motion by Stephen Grosh and second by Robert Rhoads.

Items for Action

• Approval of Modification of the Budget of the WIB Operating System (from Executive Committee)

Cathy Rychalsky noted that the way the budget was presented had been reformatted at the request of the Finance and Executive Committee to better reflect on paper information that had previously been communicated orally, namely on the state of the carryover funds.

The motion to approve the budget modification was made by John Biemiller, seconded by Tom Cislo, and passed unanimously.

Items for Discussion

• State additional monitoring visit

Dale Hamby noted that PA Dept. of Labor and Industry Deputy Secretary Diane Bosak had offered an additional monitoring visit, which is scheduled for today.

• Update on the search for Fiscal Manager (Dale Hamby)

LCWIB has not had a fiscal person on staff for two years. Dale said he and Cathy had met recently with the CFO of Lancaster-Lebanon IU1 3 to discuss the viability of contracting financial services to an organization such as IU 13 rather than hiring an employee. The LCWIB is drafting a proposal letter for these services.

Representatives of IU13 also conducted an inventory of the LCWIB IT system for free whereas our vendor would have charged for the service. The LCWIB will put out an RFP for IT services in the new year. Five companies have expressed interest in bidding on that service

• Monthly financial status report

Cathy noted that the monthly financial report is not being provided at this time, which is intentional. Last month the end-of-year FSR coincided with Cathy's vacation, so it was prepared early on an accrual basis. While that report met the state's reporting requirements, Dale noted, the internal financial report did not accurately reflect expenditures versus revenue. It did raise questions of some of our procedures, which the Finance Committee is discussing.

• Update on state budget impasse and its implications

Dale noted that we were informed by the Department of Labor and Industry that due to the state budget impasse we could not access carryover funds approved in the prior fiscal year. However, over the past month we have received some of those funds, which gives us enough of a cash flow to continue operations. Dale thanked our partners for allowing us to delay payments. He has some hope that L&I will release all of carryover funds from last fiscal year.

Discussion touched on the LCWIB's line of credit. Tom Cislo said no additional action is needed by the board to access it. Dale said we would not open line of credit without consultation of the Executive Committee at a minimum.

Jill noted that the federal fiscal new year begins October 1, and there are concerns with the federal budget not passing in a timely manner, which could pose additional challenges. She thanked the staff for their efforts during these times.

• Process and timeline for designation of Pennsylvania's Local Workforce Development Areas (March 1 report)

The state is asking Workforce Development Boards to decide whether to remain as they are or join with other Workforce Investment Areas into one entity. The report, which is to come from the board chair and local elected officials (i.e., the county commissioners), is due by March 1, 2016.

The Executive Committee has stated its interest in Lancaster remaining an independent Workforce Investment Area. Dale asked the board for testimonials or data that would provide support for the LCWIB remaining a single-county Workforce Investment Area.

Stephen Grosh noted that the business members should talk to their representatives concerning the matter.

The issue will be brought back to the board in January 2016.

• Work-based training opportunities

The Workforce Innovation and Opportunity Act (WIOA) calls for more work-based learning opportunities. Additionally, the Job Driven National Emergency Grant the LCWIB has received in the amount of $200,000 has a work-based training component. The LCWIB does not have expertise in this area.

Susan Richeson, of OVR, mentioned a new project partnering with Starbucks to provide transitional job training. Participants spent three hours per day on soft skills, with an instructor provided by OVR, and another three hours on the floor of the Starbucks distribution center in York. Of the six people who started in the first program, four completed, and all four were offered positions with Starbucks.

Nancy Sharp mentioned that the LCWIB is holding a listening session on Tuesday, October 6, to meet with manufacturers and discuss these types of work-based learning opportunities.

• LCWIB workforce summit/annual report

The annual meeting and workforce summit is scheduled for Thursday, Dec. 17. Dale said that instead of focusing on a particular area such as has been done in the past with Re-Entry and employment issues for veterans, he plans to talk about the changes moving from the Workforce Investment Act (WIA) to the Workforce Innovation and Opportunity Act (WIOA) as well as new partnership venture with other county organizations.

Jill noted that many people found value in the Lancaster area employment data that had been presented. Dale said he's been working with the Center for Workforce Information and Analysis at the Department of Labor and Industry. John Biemiller has seen the preliminary report and believes that would be a good indication of the state of the Lancaster workforce for the board to see throughout the year.

Dale also pointed out a marketing piece that is a joint effort of the LCWIB, Economic Development Company, Lancaster Chamber of Commerce and Industry, and Lancaster Planning Commission, which will be released next week. One of the challenges has been that each agency has used its own set of numbers about the area workforce, and each of those has been different. This is a step towards having all the agencies using common metrics and data.

Staff Reports

• Day Report Center

Tara Loew provided an update on the Day Report Center. She noted that the participants in the pilot project are recognizing the opportunity this program presents. One of the unique aspects of this program at our CareerLink location is that wrap-around services are located here, which helps to provide 'home base' for participants. Gerald Simmons, a part-time employee in the department, has transitioned to job developer; as a result, she expects to see starting salaries for this population to increase. Question was raised about the need for these services versus our capacity. Tara said is it difficult to determine the universe of possible potential clients. Anna Ramos noted that she, Tara, and Dale had met with Mark Wilson, chief of Adult Probation and Parole Services for Lancaster County, and discussed the need for regular, constant communication to understand the pipeline.

Trish Link noted that LCWIB and Lancaster-Lebanon IU13 have submitted a grant application to fund services inside and outside the prison. In preparing that grant application, they found that on average 500 people per month are released from prison.

Krista Jenkins commented that her company, RR Donnelly, just hired someone through the veterans' court program.

• Site Administrator (Hoyt Craver)

Hoyt Craver provided on the fall Job Fair, held on September 16. The primary challenge was that new staff was in charge, but Andrew Ibaugh and his team did good job. Hoyt visited all employers to get their feedback. They didn't see the number of clients that we had in years past. Jobs seem to be out there, but there are not as many job seekers to fill those jobs. Hope Schmids said she heard that employers saw a lot of people who are working but looking for other jobs. Jill Welch commented that competition for labor is heating up. Hoyt said he will have a complete report for the next board meeting.

• Youth Coordinator

Hope Schmids said that she will have yearly report on youth funding and special summer youth funding to present at the November meeting.

Through the Business-Education Partnership Grant, she has hired an intern, who will be working in the areas of offering Ready2Work program services to high-school seniors and developing work-based learning opportunities.

The Lancaster Chamber of Business and Commerce is mailing info about the upcoming event, Pathways to 21st Century Careers, which is co-located with Conestoga Valley's college night event. Hope is seeking exhibitors, prizes, and sponsorships.

Hope also noted that the In-school Program coordinator at Lancaster County Career and Technology Center has resigned; the search is underway to fill that position.

• Contract and Compliance Officer

Cathy Rychalsky is working on contracts for the current year and RFPs for services for the coming year, which include cleaning and IT support services in October and Title 1 and TANF services early in the upcoming calendar year. She is also preparing a monitoring schedule that aligns with fiscal requirements. Cathy has been working with Berks and Lehigh to combine fiscal and other monitoring of agencies served in common, which should save time for both the WIBs and their partners.

• Executive Director (Dale Hamby)

Dale Hamby said that Kim Sullenberger of CAP is submitting a grant application that would allow the agency to open a WIC office one day per week in Liberty Place. The LCWIB is looking at other ways to partner with CAP.

The meeting was adjourned at 9:00 a.m.

NEXT MEETING

Thursday, Nov. 19, 2015 at 7:30 a.m.

PA CareerLink of Lancaster County, 1016 N. Charlotte St.

Conference Room (#18) – Ground Floor

 

Board of Directors Meeting

Thursday, September 17, 2015 - 7:30 a.m.

PA CareerLink® of Lancaster County - Liberty Place, Lancaster, PA

 

Minutes

 

Present:             Keith Baker, Brian Barnhart, John Biemiller, Thomas Cislo, Stephen Grosh, Gary Grube, Gerald Huesken, Krista Jenkins, Linda Kreider, Jean Martin, Robert Rhoads, Susan Richeson, Todd Shultz, Kurt Stillwagon, Jill Welch; Gregory Paulson for Rep. Mike Sturla

 

Not Present:      Thomas Baldrige, James Black, Steven Bright, Barry David, James Everhart, Eric Horn, Donald Johnson, Rhonda Kurtz, John Paul, Mike Sturla, Robert Thomas

 

Guests:             Andrew Ibaugh, Trish Link, Tara Loew,

 

Staff:                 Hoyt Craver, Dale Hamby, Anna Ramos, Cathy Rychalsky, Hope Schmids, Nancy Sharp

 

 

Call to Order and Welcome (Jill Welch, Chair)
Jill called the meeting to order at 7:35 am
 
Approval of Minutes – July 16, 2015 – (Jill Welch, Chair)

Minutes from the meeting of July 16, 2015, were approved unanimously on motion by Stephen Grosh and second by Robert Rhoads.                                               

 

Items for Action

  • Approval of Modification of the Budget of the WIB Operating System (from Executive Committee)

Cathy Rychalsky noted that the way the budget was presented had been reformatted at the request of the Finance and Executive Committee to better reflect on paper information that had previously been communicated orally, namely on the state of the carryover funds.

 

The motion to approve the budget modification was made by John Biemiller, seconded by Tom Cislo, and passed unanimously.

 

Items for Discussion

  • State additional monitoring visit

Dale Hamby noted that PA Dept. of Labor and Industry Deputy Secretary Diane Bosak had offered an additional monitoring visit, which is scheduled for today.

 

  • Update on the search for Fiscal Manager (Dale Hamby)

LCWIB has not had a fiscal person on staff for two years.  Dale said he and Cathy had met recently with the CFO of Lancaster-Lebanon IU1 3 to discuss the viability of contracting financial services to an organization such as IU 13 rather than hiring an employee. The LCWIB is drafting a proposal letter for these services.

 

Representatives of IU13 also conducted an inventory of the LCWIB IT system for free whereas our vendor would have charged for the service. The LCWIB will put out an RFP for IT services in the new year. Five companies have expressed interest in bidding on that service

 

 

  • Monthly financial status report

Cathy noted that the monthly financial report is not being provided at this time, which is intentional. Last month the end-of-year FSR coincided with Cathy’s vacation, so it was prepared early on an accrual basis. While that report met the state’s reporting requirements, Dale noted, the internal financial report did not accurately reflect expenditures versus revenue. It did raise questions of some of our procedures, which the Finance Committee is discussing.

 

  • Update on state budget impasse and its implications

Dale noted that we were informed by the Department of Labor and Industry that due to the state budget impasse we could not access carryover funds approved in the prior fiscal year. However, over the past month we have received some of those funds, which gives us enough of a cash flow to continue operations. Dale thanked our partners for allowing us to delay payments. He has some hope that L&I will release all of carryover funds from last fiscal year.

 

Discussion touched on the LCWIB’s line of credit.  Tom Cislo said no additional action is needed by the board to access it. Dale said we would not open line of credit without consultation of the Executive Committee at a minimum.

 

Jill noted that the federal fiscal new year begins October 1, and there are concerns with the federal budget not passing in a timely manner, which could pose additional challenges. She thanked the staff for their efforts during these times.

 

  • Process and timeline for designation of Pennsylvania’s Local Workforce Development Areas (March 1 report)

The state is asking Workforce Development Boards to decide whether to remain as they are or join with other Workforce Investment Areas into one entity. The report, which is to come from the board chair and local elected officials (i.e., the county commissioners), is due by March 1, 2016.

 

The Executive Committee has stated its interest in Lancaster remaining an independent Workforce Investment Area. Dale asked the board for testimonials or data that would provide support for the LCWIB remaining a single-county Workforce Investment Area.

 

Stephen Grosh noted that the business members should talk to their representatives concerning the matter.

 

The issue will be brought back to the board in January 2016.

 

  • Work-based training opportunities

The Workforce Innovation and Opportunity Act (WIOA) calls for more work-based learning opportunities. Additionally, the Job Driven National Emergency Grant the LCWIB has received in the amount of $200,000 has a work-based training component. The LCWIB does not have expertise in this area.

 

Susan Richeson, of OVR, mentioned a new project partnering with Starbucks to provide transitional job training. Participants spent three hours per day on soft skills, with an instructor provided by OVR, and another three hours on the floor of the Starbucks distribution center in York. Of the six people who started in the first program, four completed, and all four were offered positions with Starbucks.

 

Nancy Sharp mentioned that the LCWIB is holding a listening session on Tuesday, October 6, to meet with manufacturers and discuss these types of work-based learning opportunities.

 

  • LCWIB workforce summit/annual report

The annual meeting and workforce summit is scheduled for Thursday, Dec. 17. Dale said that instead of focusing on a particular area such as has been done in the past with Re-Entry and employment issues for veterans, he plans to talk about the changes moving from the Workforce Investment Act (WIA) to the Workforce Innovation and Opportunity Act (WIOA) as well as new partnership venture with other county organizations.

 

Jill noted that many people found value in the Lancaster area employment data that had been presented. Dale said he’s been working with the Center for Workforce Information and Analysis at the Department of Labor and Industry. John Biemiller has seen the preliminary report and believes that would be a good indication of the state of the Lancaster workforce for the board to see throughout the year.

 

Dale also pointed out a marketing piece that is a joint effort of the LCWIB, Economic Development Company, Lancaster Chamber of Commerce and Industry, and Lancaster Planning Commission, which will be released next week. One of the challenges has been that each agency has used its own set of numbers about the area workforce, and each of those has been different. This is a step towards having all the agencies using common metrics and data.

 

Staff Reports

 

  • Day Report Center

Tara Loew provided an update on the Day Report Center. She noted that the participants in the pilot project are recognizing the opportunity this program presents. One of the unique aspects of this program at our CareerLink location is that wrap-around services are located here, which helps to provide ‘home base’ for participants. Gerald Simmons, a part-time employee in the department, has transitioned to job developer; as a result, she expects to see starting salaries for this population to increase. Question was raised about the need for these services versus our capacity. Tara said is it difficult to determine the universe of possible potential clients. Anna Ramos noted that she, Tara, and Dale had met with Mark Wilson, chief of Adult Probation and Parole Services for Lancaster County, and discussed the need for regular, constant communication to understand the pipeline.

 

Trish Link noted that LCWIB and Lancaster-Lebanon IU13 have submitted a grant application to fund services inside and outside the prison. In preparing that grant application, they found that on average 500 people per month are released from prison.

 

Krista Jenkins commented that her company, RR Donnelly, just hired someone through the veterans’ court program.

 

  • Site Administrator (Hoyt Craver)

Hoyt Craver provided on the fall Job Fair, held on September 16. The primary challenge was that new staff was in charge, but Andrew Ibaugh and his team did good job. Hoyt visited all employers to get their feedback. They didn’t see the number of clients that we had in years past. Jobs seem to be out there, but there are not as many job seekers to fill those jobs. Hope Schmids said she heard that employers saw a lot of people who are working but looking for other jobs. Jill Welch commented that competition for labor is heating up. Hoyt said he will have a complete report for the next board meeting.

 

  • Youth Coordinator

Hope Schmids said that she will have yearly report on youth funding and special summer youth funding to present at the November meeting.

 

Through the Business-Education Partnership Grant, she has hired an intern, who will be working in the areas of offering Ready2Work program services to high-school seniors and developing work-based learning opportunities.

 

The Lancaster Chamber of Business and Commerce is mailing info about the upcoming event, Pathways to 21st Century Careers, which is co-located with Conestoga Valley’s college night event. Hope is seeking exhibitors, prizes, and sponsorships.

 

Hope also noted that the In-school Program coordinator at Lancaster County Career and Technology Center has resigned; the search is underway to fill that position.

 

  • Contract and Compliance Officer

Cathy Rychalsky is working on contracts for the current year and RFPs for services for the coming year, which include cleaning and IT support services in October and Title 1 and TANF services early in the upcoming calendar year. She is also preparing a monitoring schedule that aligns with fiscal requirements. Cathy has been working with Berks and Lehigh to combine fiscal and other monitoring of agencies served in common, which should save time for both the WIBs and their partners.

 

  • Executive Director (Dale Hamby)

Dale Hamby said that Kim Sullenberger of CAP is submitting a grant application that would allow the agency to open a WIC office one day per week in Liberty Place. The LCWIB is looking at other ways to partner with CAP.

 

The meeting was adjourned at 9:00 a.m.

 

NEXT MEETING

Thursday, Nov. 19, 2015 at 7:30 a.m.

PA CareerLink of Lancaster County, 1016 N. Charlotte St.

Conference Room (#18) – Ground Floor